Office Manager

Company: GlobeDock Educational Consultancy PLC(www.globedocket.com)

Job Type: Permanent

Company Introduction

GlobeDock provides guidance and counseling to students seeking a better education. Our company assists students who are interested in studying abroad in the best educational hubs of the world including the USA, Canada, Europe, and Asia. As education is the main catalyst in deciding the career of a student, we leave no stone unturned in ensuring that you make the right decision.

Vision: GlobeDock is a quality global service provider for students who want to study abroad.

Mission: Guidance and Educational Consulting to students who desire to study abroad.

Goal: To build an Ethiopian community with high expectations and high academic achievement so that they may grow toward responsible Global Citizens.

Duties and responsibilities:

1. Supervising staff: The office manager is responsible for overseeing the work of other administrative or support staff in the office. This includes assigning tasks, setting goals, providing feedback, and ensuring that everyone is working together effectively.
2. Managing budgets: The office manager is typically responsible for managing the office budget, including expenses such as office supplies, equipment, and staff salaries.
3. Maintaining facilities: The office manager is often responsible for ensuring that the office space is clean, organized, and well-maintained. This can include coordinating maintenance and repair services, ordering supplies, and managing office equipment.
4. Implementing policies and procedures: The office manager is responsible for ensuring that the office operates according to established policies and procedures. This can include developing new policies as needed and communicating them to staff.
5. Managing projects: The office manager may be responsible for overseeing projects such as office moves, renovations, or the implementation of new software or equipment.
6. Managing communication: The office manager is often responsible for managing communication within the office and between the office and external stakeholders. This can include responding to emails and phone calls, drafting correspondence, and managing social media accounts.
7. Ensuring compliance: The office manager is responsible for ensuring that the office complies with relevant laws and regulations, such as health and safety regulations and data protection laws.

Qualification and Requirement

1. Education: A bachelor's degree or master's degree in a related field to business administration.
2. Experience: 0 to 5 Years
3. Computer skills: Proficiency in commonly used office software such as Microsoft Office (Word, Excel, PowerPoint), email clients, and calendar management tools are required. Familiarity with other specialized software or tools may also be beneficial.
4. Communication skills: Strong verbal and written communication skills are essential for an administrative assistant, as you will be responsible for communicating with team members, clients, and other stakeholders on behalf of the organization.
5. Organization and multitasking: Excellent organizational skills are necessary for managing calendars, scheduling appointments, and coordinating meetings, as well as handling multiple tasks and priorities efficiently.
6. Attention to detail: Accuracy and attention to detail are critical for tasks such as data entry, recordkeeping, and preparing documents to ensure that information is entered and presented correctly.
7. Professionalism: You represent the organization to clients, vendors, and other stakeholders, so professionalism, tact, and discretion are important qualities to possess.
8. Problem-solving skills: The ability to identify and solve problems, make decisions independently, and handle unexpected situations with composure and resourcefulness is valuable inthis role.
9. Interpersonal skills: Strong interpersonal skills are important for building and maintaining relationships with team members and stakeholders, as well as providing excellent customer service.
10. Flexibility and adaptability: Administrative assistants may need to adapt to changing priorities, work with diverse teams or individuals, and handle various tasks, so being flexible and adaptable is crucial.